Translational Science E-Suite

What happens when traditional labeling methods fail?

My research assistant called in sick, and while I was making sample labels the phone rang, my pager went off, and the printer jammed…

We can all agree that Sharpies, diamond tipped markers, and sticky labels are cheap. I think we can also agree that manually labeling labware is tedious, labor intensive, costly, and susceptible to error. The possibility of creating an adverse event in research, due to poor handwriting and human error, is a legitimate concern.

We cannot place a value on an unknown adverse event in research, but the ones that have been detected cost the responsible research entity millions of dollars. Although barcoding, labeling, and tracking systems cannot guarantee the elimination of adverse events, they have been proven to enhance patient and sample safety.

  1. Laboratory and labware labeling systems are critical to subject and sample tracking and management, and affect all areas of your research program. Do you recognize and are you facing any of these seven challenges?
  2. Hiring qualified staff to keep up with labware labeling, and the QC checks in your research protocols.
  3. Managing ever increasing labor costs due to a shortage of qualified laboratory managers and other research personnel.
  4. Capitalizing on your staff investment, to maximize their valuable time.
  5. Verifying your staff members follow your protocols 100% of the time; even weekends, vacations, sick days and holidays.
  6. Eliminating the loss of stored samples, or being forced to discard samples due to a compromised chain of custody.
  7. Lacking a competitive advantage when submitting funding requests.
  8. Searching for innovative technology to reduce costs and compete effectively in the global economy.

Ankh Data Systems’ Laboratory E-Suite is a comprehensive laboratory management system for research subjects and their related data. We establish a new standard with our best-in-class, labware labeling, barcoding, tracking and management software. The Laboratory E-Suite:

  • significantly increases sample safety
  • builds protocol intelligence into your research
  • averts costly labeling and tracking errors
  • produces measurable cost savings
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Our patented, 2D matrix barcoding and tracking system elevates sample safety and processing to a completely new level. Unmatched by any other labeling and tracking software, our technology manages your research program and transforms how your staff functions.

Comparison of Laboratory Staff Time Distribution

These graphs demonstrate how the laboratory responsibilities are redistributed using the Ankh E-Suites.

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Advantages of the Ankh E-Suite Labeling

  • improves subject and research sample safety
  • long-term, low cost operation and ownership
  • increases clinic and laboratory research capacity
  • innovative data and time management software
  • eco-friendly with no consumables for labware labeling
  • barcodes and labels are safe, sterile, and non-toxic
  • provides highly effective labels; resistant to heat, cold, and moisture
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Disadvantages of Manual Labeling Systems

  • prone to errors that create adverse events
  • limits the laboratory processing capacity
  • creates a sample bottleneck in the laboratory
  • labor intensive with high staffing expenditures
  • reduces staff productivity and satisfaction
  • highly dependent on staff attendance and timeliness

We design our systems to be flexible and allow for future growth. The data is built around and stored on SQL technology which provides a standard, scalable, and highly stable platform.

Laboratory and labware labeling systems are critical for subject and sample management and tracking. Our Laser LABEL, Optical SCAN, and Electronic VERIFY technology, will help cut your bench to bedside interval.

Laser LABEL

Would you like the technology to label 300 culture dishes or 500 centrifuge tubes per hour, with a 2D matrix barcode and a human
readable identifier?

The features of our E-Suite labeling for medical consumables:

  • 2D matrix barcodes
  • Sterile and non-toxic
  • Cost-effective laser labeling
  • Heat, cold, and moisture resistant
  • Human readable, mirror image text
  • Lasers plastic, metal, and glass
  • Applications for subject testing
  • Applications for genetic research
  • Environmentally friendly
  • Paper products barcoded via printers

Laser and labware labeling, barcoding, and tracking facts:

  • All labels and barcodes are placed on the labware prior to use.
  • No marks or barcodes interfere with the ‘viewing area’.
  • The number of items labeled depends on the research protocol.
  • All labware is placed on the stainless steel laser bed UN-opened.
  • Laser marks are placed directly on the labware; no sticky labels.
  • 2D matrix barcodes reduce the chance of an ‘adverse event’.

 

We have tested eight dishes and six tubes and vials. We are continually adding to our inventory, so please contact us to get an updated list. If you have a special dish, please send a sample for software configuration and testing.

We have a Certificate of Analysis from EMBRYOTECH Laboratories, verifying the safety of our labware labeling process.

Optical SCAN

All 2D matrix barcode scanning uses optical (camera) technology. No laser scanning is utilized for the laboratory tracking system.

The Ankh Labeling and Tracking System uses a 2D matrix barcode for all labware. The customizable barcode can be used to track a variety of subject, sample, and protocol information. When the 2D matrix barcode is scanned with an optical barcode reader, the software identifies the research subject and all other related samples/subjects. We have developed several barcoding algorithms, which simplify your sample tracking and processing.

We have tested eight dishes and six tubes and vials. We are continually adding to our inventory, so please contact us to get an updated list. If you have a special dish, please send a sample for software configuration and testing.

We have a Certificate of Analysis from EMBRYOTECH Laboratories, verifying the safety of our labware labeling process.

Our universal labeling software is flexible, and can be modified to label and manage a wide variety of labware, for clinics and research laboratories. If your research begins in a clinical setting, this system seamlessly tracks samples from the clinic to the laboratory. The features of this system will reduce the ‘bench-to-bedside’ interval, using the human readable markings and barcodes to track samples, research protocols, and systematic content modifications, on a daily basis.

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Electronic VERIFY

The 2D matrix barcode is scanned with an optical scanner to verify the source identity of the labware content, as well as any subject associated with the sample. This includes the primary subject and any related samples, plus any related subgroup subjects and their samples. The 2D matrix barcode can contain up to 2,335 alphanumeric characters, which can be coded with applicable information and parsed from the scan to populate fields in
the database.

The Ankh E-Suite labeling and tracking system allows laboratory staff members to scan multiple items. After the scan is complete,
the tracking software:

  1. verifies that every item belongs with the other item(s) in the scan
  2. provides a comprehensive summary of all the scanned items
  3. identifies all participating subjects/samples/recipients
  4. displays applicable FDA HCT/P information, or information for other governing agencies

The Ankh LABORATORY E-SUITE (Translational Science E-Suite)

The Ankh Laboratory E-Suite is adaptable to many research disciplines, for studying a variety of subject matter, in an assortment of laboratories. While our software will enhance most research endeavors, we recognize that one of the most challenging areas is clinical or biomedical research. The features of our software meet the needs of simple laboratory research, and they are sophisticated enough to master the complexities of biomedical data management and high end analytics. Regardless of the research mission, the Ankh Laboratory E-Suite provides all researchers with cutting edge technology, and expedites the process of translating basic scientific findings into tangible treatment protocols.

These four components and 14 modules set a new standard for data management and sample tracking. This best-in-class software can be installed comprehensively to manage your facility; or individual modules can be installed to compliment your current electronic systems. This system is designed for researchers to manage subjects seamlessly between the clinic and laboratory. We provide the technological means and methods for a ‘bench-to-bedside’ approach, which leads to therapeutic interventions for patients, while increasing the understanding of important disease processes.

1. Basic or Clinical Research Component — (5) modules

  1. Comprehensive subject/sample intake questionnaire
  2. Supplemental subject/sample intake questionnaire
  3. Subject demographics and appointment scheduling
  4. Research process management
  5. Comprehensive consent tracking

2. Laboratory Component for Samples — (4) modules:

  1. Sample tracking and treatment
  2. Comprehensive statistical package
  3. Comprehensive inventory for all cryopreserved storage
  4. Data management utility to identify and correct data errors

3. Universal Labeling and Barcoding Component — (1) module:

  1. Universal labeling and tracking system; including labware labeling

4. Facility Management Component — (4) modules:

  1. Facility, equipment, supply inventory (2D matrix barcoding, where applicable)
  2. Media/pharmaceutical tracking (2D matrix barcoding, where applicable)
  3. Program customization module
  4. Research reference database

FAQs for 2D Matrix Labeling, Tracking and Management

Do I have to peel and stick labels on labware with this system?

No. Peeling and sticking labels on labware is tedious, time consuming, and prone to errors. Our labeling system places the label directly on the labware, which makes it more efficient, improves sample safety, and is eco-friendly.

How is the labware labeled?

A 2D matrix barcode and human readable mark is placed directly on the labware with a laser.

Does the label interfere with viewing the content of the labware?

No. All marks are placed in the ‘non-viewing’ areas of the labware.

Will the labeling process damage the content of the labware?

No. All labware is labeled prior to being opened or used.

Can I really label 300 culture dishes and 500 centrifuge tubes per hour?

Yes. Depending on the dish and tube size, and the amount of information placed on the labware item, you can label between 200 and 500 items
per hour.

Does the container remain sterile and non-toxic after it is labeled?

Yes. The labware is placed on a stainless steel laser bed UN-opened to maintain sterility.

Will I be wasting labware with this system?

No. The volume of subject labware labeled is based on the subject’s planned research indicators and protocols.

Is the content of the labware damaged when the barcode is scanned?

No. Our scanning technology is camera based. The scanner does NOT use a laser to read the 2D matrix barcodes.

Am I restricted to certain areas in the laboratory for the labeling and tracking system to work as intended?

No. This system is flexible and the sample safety and chain of custody are built into the 2D matrix barcodes and tracking system. This system is designed to be effective wherever you process your samples. The software does not restrict your movement in the laboratory to a designated work area; thus, having minimal impact on your current workflows.

Does the 2D matrix barcode belong to the research subject?

Yes, and if the subject belongs to a specific cohort or subgroup, the barcode also tracks samples associated with a research protocol. When the barcode is scanned all of the samples are identified and displayed by the software, with their applicable research information.

Are there other uses for this system that will save time and money?

Absolutely. We intend for this system to be used for labeling your labware as well as other medical consumables. This labeling system can accommodate patient care and research needs. We have built in reports for labeling labware, paperwork, wristbands, parking passes, etc.

Can I label and scan medical consumables other than labware?

Yes. The laser is capable of lasering and marking plastic, glass, and metal. And the scanner can read a variety of barcodes, applied to many different surfaces.